Technical Consultancy Services at Chiron

Onboarding Process Automation

Automating repetitive tasks and ensuring smooth workflows to enhance your productivity

/ Process Automation Service / Onboarding Process Automation

Onboarding Process Automation

Onboarding is the process of introducing a new employee to an organization to help them transition successfully into their new role and team. Traditional onboarding processes are resource-intensive and time-consuming manual tasks that are error-prone and overloaded with paperwork. You only have one chance to make a positive impression on your employees and start your working relationship on the right foot. That chance is tightly bound to onboarding process automation – a critical step to achieving employee engagement. Sadly, only a handful of companies get onboarding right through employee onboarding RPA.

Chiron automates the employee onboarding process with cutting-edge technologies that immerse your new hires in a warm, positive workplace where they have everything they need. Chiron helps employers and key stakeholders enhance the transparency and efficiency of the employee onboarding process by using algorithmic tools that streamline employee engagement from the first day.

Benefits of an Automated Onboarding Process

Reduces onboarding stress
The onboarding process can be time-consuming, mundane, and unreliable. Intelligent automation can streamline and accelerate manual tasks. Onboarding process automation reduces bottlenecks experienced by HR when generating information, creating profiles, and navigating across multiple departments. Chiron’s automated onboarding system is developed to reduce complexity in the HR function by harmonizing employee data across departments; automating tasks, and sharing employee input from a single screen.
Eliminates security risks
While the onboarding process offers tremendous benefits, it also introduces potential security vulnerabilities. Chiron implements robust cybersecurity measures through identity and access management.
Boosts productivity and saves time
Software bots can execute many repetitive, rule-based onboarding processes and save HR valuable time for strategic work. A global bank saved $1 million in onboarding costs and reduced onboarding time by 70%, just by adopting an automated employee onboarding process.
Enhances employee retention
A standardized automation onboarding process increases new employee retention rates by 50%. A stress-free onboarding makes employees feel welcome, supported, and happy, increasing the likelihood of staying with the company longer.
Regulatory compliance
Data security is a crucial consideration when processing employee data. Using bots to process personal data reduces the risk of a data breach. Bots cannot misuse or steal your information, ensuring your company complies with data security laws.
Boosts competitive edge
With an automated employee onboarding process, HR can slash the time spent on recurring tasks and focus on what is important. This means they can work more effectively and direct their resources towards new hires, ultimately demonstrating a positive organizational culture and better employee experience.
Ensures consistent onboarding experience
The design of the onboarding portal ensures a consistent introductory experience for new hires. Every profile, form page, document, and policy page is the same for the new employees depending on the department they selected. The employees are also able to enable and disable whichever fields, as per their specific requirements.
Optimal learning and working environment
The automated employee onboarding is designed to lead new workers through a range of processes at once, testing their abilities across each stage. The information garnered can help the admin to monitor employee progress and provide useful feedback. Organizational materials and courses for employee training are incorporated into the system to ensure that the employee learns the tricks of the trade right there on the platform. A checklist is provided at the end of the training to show that you have completed each training task.
Department and software integration
Employee data onboarding software integrates seamlessly with other departments and their software. This eliminates the need to revisit information already captured. For example, databases such as benefits enrollment are automatically updated. Every other onboarding step can be completed at once without upending other departments in the organization.

How employee onboarding technologies can help your business?

Accounting process automation

Onboarding automation helps accounting departments to process employee payments quickly as the information is readily available.

Document management

Onboarding automation can help in intelligent document processing by:

Scheduling document delivery
Tracking document opening and consumption
Assess documentation to spot inefficiencies and areas for improvement
Identify areas for further learning

Automated work performance tracking

Chiron’s onboarding process automation solution helps you monitor the progress of new hires through our automated tracking system. With performance tracking, you can:

Monitor log-in/log-out times
Assess the speed and accuracy with which employees complete onboarding tasks
Gather data from self-evaluation or peer reviews
Gauge learning progress through training modules

Employee satisfaction assessment tools

Conducting employee satisfaction surveys at regular intervals, you ensure:

Regular contact with your new employees to maintain the initial enthusiasm
Constructive feedback about employee onboarding in real-time
Ease employees’ initial doubts and make them more satisfied and effective

Document management

Document management software is an algorithmic system that receives, monitors, stores, and manages documents in a way that reduces paper usage. Automated documentation:

Makes document routing and approval workflows more efficient and error-free
Eliminates the need and cost of paper, printing, and storage as your company becomes more eco-friendly
Enables greater document control by encrypting sensitive information while keeping track of document changes
Remote access from anywhere for greater flexibility and teamwork.

Training and learning

Self-help resources are becoming a norm in the HR function. They feature digital learning technologies that help employees to:

Access content as needed and learn at their own pace
Use personalized, role-specific training
Amass working knowledge faster and contribute to teams sooner

Feedback collection

Automated feedback collection enables you to obtain feedback continuously. Incorporating automation into feedback collection means that the latest insights gathered from new hires are acted on quickly. A case study revealed that an automated feedback survey administered at strategic times, e.g. the first week, the first month, or the first quarter contributed to a 15% increase in employee retention after the first year.

Chiron’s automated feedback collection:

Is straightforward to set up, unlike manual feedback collection
Helps you make more valid decisions and move in the right direction
Integrates with learning management systems or HRIS to track feedback completion

Provisioning and IT

Automated employee onboarding and IT provisioning ensures that new hires have the tools they need accessible from day one. Those who have switched roles within the company no longer need to wait several days before they can use important applications. With automation, employees who have departed the company can have their apps decommissioned before they even have time to use your data in a compromising way.

Chiron’s IT provisioning welcomes new hires into your company’s virtual suite by:

Ensuring they can access all the relevant apps that they need when they need them
Granting permission levels to certain applications
Triggering the workflow during a specific event, and as their needs change

Offboarding

Offboarding automation is the use of automation to expedite an employee’s exit from a company. It involves the use of special software workflows to control the tasks related to an employee’s departure.

Rely on Chiron’s digitalization capabilities in employee offboarding to:

Complete necessary paperwork
Update payroll and benefits
Revoke access to company applications, physical spaces, and equipment
Track and manage the return of company assets

Advantages of Working with Chiron IT

Take advantage of our experience with various industries:

Finance
Chiron’s automated new hire process can drastically improve the onboarding process by streamlining administrative duties and ensuring the timely completion of documentation, enabling immediate access to essential resources. Not only does it enhance the efficiency of the induction procedure, but it also improves employee satisfaction levels and retention rates. In the past, we partnered with Visa to develop a learning platform designed to support new hires.
Utilities
Chiron has a strong track record in the utilities sector. Firms in this sector handle a lot of sensitive infrastructure and data. Employee onboarding RPA can streamline the process of granting and revoking access to critical facilities to enhance security. This is helpful for service providers in sectors such as energy, waste management, and transportation.
Healthcare
Healthcare organizations often struggle with disconnected onboarding processes, with an average onboarding duration exceeding a staggering 100 days. At Chiron, we can utilize automation for healthcare employee assimilation, enabling them to complete a variety of tasks. Already, our remote onboarding solutions have led to the successful onboarding of new outpatients.
Government
Chiron’s governmental RPA HR onboarding boosts interdepartmental collaboration, ensuring robust data security, and data-driven decision-making. This is made possible through the reduction of manual data entry through the introduction of digital documentation.
Retail
Customers in the retail segment require a lot of customization. Retail companies rely on Chiron to implement automated onboarding systems that personalize the experience of new hires. We achieve this by creating automated training modules and customized learning pathways.
Automotive
Chiron’s custom onboarding solutions allow new hires in the automotive segment to become more productive quickly. Our structured onboarding process automates administrative tasks such as document collection and data entry. This is particularly helpful in the auto industry which is known for its high turnover rates.
Entertainment
Companies rely on Chiron’s expertise in the employee onboarding process in entertainment to improve the experience of the new hire and reduce the administrative burden on HR. The HR uses automation for the digital distribution of onboarding documents and training materials to ensure consistency and reduce human errors.
Use of Advanced Technologies
Chiron specializes in delivering cutting-edge RPA HR onboarding to business processes in multiple industries such as technology, government, and retail. Our technologies include: Scalable, cloud-native, employee onboarding RPA powered by Azure, AWS, and Google Cloud Smart, AI-driven automation facilitated by AI and machine learning for brighter insights. Zero trust cybersecurity architecture where access is authenticated regardless of location
Experienced Team
Chiron’s team of seasoned experts is always available to demonstrate the transformative capabilities of our automated onboarding system. Our specialists are well-versed in: Custom software development Cloud computing and migration Robotic Process Automation
Flexibility and Personalized Approach.
Our onboarding software makes your employee feel attuned to the company. The dashboard is built to be intuitive, with milestones pane on one side of the screen to help the employee keep track of the onboarding steps. The welcome page displays your employee ID, department, and email address, and a “let’s get started” button below.

Conclusion

HR is evolving into a key strategic function in the modern enterprise. The main propellant of this evolution is automation. Chiron IT is a powerhouse software development company with solid years of expertise to deliver automated employee onboarding solutions to your company. Partner with Chiron IT and discover how digital automation can revolutionize your business operations.

How Can We Help?

Seamless Onboarding, Automated for Success.