Microsoft Project and SharePoint Integration
If you’re in charge of choosing and implementing software for your business or the business you work for, you’ll find yourself trying to balance finding the best quality software and choosing the right software that works well for your team. Surprisingly, the two don’t always go hand in hand. Sometimes, the best software may not be the most extensive or expensive, but may be the one that works well with the systems and processes that your business already has in place. A huge factor in this tends to be integration. This article will discuss integrating Microsoft Project with SharePoint Online. Workers want software that they’re familiar with and that works well with the software they’re already using on a daily basis. If you’re reading this, chances are, you’re already using Microsoft SharePoint and are considering incorporating Microsoft Project into your business’ itinerary of software for internal and external use. Here’s some information from the team at Chiron on whether the two can integrate and work well together!
What Is Microsoft SharePoint?
In case you don’t already have SharePoint, and are instead considering both SharePoint and Microsoft’s planning platform if they work well together, let's take a moment to understand what SharePoint actually is. Put simply, Microsoft SharePoint is a document and data management platform hosted by Microsoft. It is browser-based and will allow your team to easily collaborate on projects, as they can easily access information and files and work on them with changes showing to other users in real-time. Key features of Microsoft SharePoint include:- Content Management – store, organize, and control access to documents and other digital content in a centralized location with version control and metadata tagging.
- Collaboration and Sharing – enable real-time co-authoring and secure file sharing across teams and departments, enhancing teamwork and communication.
- Intranet Creation – build custom intranet sites to serve as internal hubs for news, resources, employee directories, and more.
- Search and Discovery – use powerful built-in search tools to quickly find documents, people, and relevant content across your organization.
- Governance and Compliance – apply policies for data retention, permissions, and auditing to ensure security and compliance with regulatory requirements.
- Workflow Automation – automate repetitive tasks and processes using Power Automate (formerly Microsoft Flow), reducing manual effort and increasing efficiency.
What Is Microsoft Project?
This tool is one of the many applications in the Microsoft 365 suite. You may also know it as MS Project or Project Professional. At Chiron, we see it as Microsoft’s solution for effective project management — a flexible platform that suits a wide range of businesses across different industries and specializations. It’s commonly used to build timelines, manage resources, and monitor progress.Key features of Microsoft’s planning platform include:- Gantt charts – visualize timelines and task dependencies;
- Kanban boards – manage tasks using an intuitive drag-and-drop interface;
- Project calendars – set working hours, milestones, and deadlines;
- Resource management – allocate team members, equipment, and other resources efficiently;
- Cost tracking – monitor budgets and expenses throughout the project;
- Reporting and analytics – use built-in templates to evaluate project progress;
- Collaboration tools – support for team collaboration in the cloud;
- Integration with other Microsoft products – seamless connection with SharePoint, Teams, Excel, and more.
Can Microsoft Project Integrate and SharePoint?
When choosing software for your business, you need to consider user experience for your employees and others who will be making use of the software. Microsoft’s scheduling software has long been the most popular project management software available – and this isn’t necessarily down to its features and actual capabilities. Instead, most businesses simply want software that their team is already familiar with and that can integrate well with existing products. If your business is already using Microsoft SharePoint, chances are, a key question on your lips is whether the two can be integrated for ease of use. This can help your team who are already used to Microsoft products, to use project management software that is simple, familiar, and integrates seamlessly with existing tools. The good news is that the answer is yes – Microsoft Project can be integrated with SharePoint.Benefits of MS Project and SharePoint Integration
Integrating MS Project and SharePoint provides a powerful and reliable solution for streamlining project management, improving team collaboration, and maintaining consistent workflows across your organization. Here are the key benefits:- Quick and easy setup. One of the standout advantages is how fast and simple the integration process is. You can configure the connection between MS Project and SharePoint in just a few minutes, without the need for complex coding, development work, or extensive training. This allows your team to start benefiting from the integration almost immediately.
- One-way and optional two-way synchronization. The integration offers flexibility in how data flows between systems. You can set up a one-way sync (from MS Project to SharePoint or vice versa) or enable two-way synchronization for seamless updates on both sides. This ensures your workflow can be tailored to fit your specific project management approach.
- Application logging, reporting, and notifications. Built-in tools for logging and monitoring provide transparency and control. The system records integration events in real time, generates detailed reports, and can send automated notifications – so your team stays informed about key changes, sync statuses, and potential issues.
- Real-time, up-to-date data. All project data shared between MS Project and SharePoint is always current. This reduces the risk of working with outdated information, eliminates manual data duplication, and ensures everyone is on the same page – improving decision-making and execution.
- No changes required to project server. A major advantage is that the integration doesn’t require any modifications to your existing Project Server environment. This reduces risk, preserves existing configurations and settings, and allows for a smooth implementation without disrupting your current infrastructure.
