By leveraging Microsoft products such as SharePoint and Azure, we developed a custom solution that provided EY employees with a user-friendly web dashboard and Outlook integration to easily book meeting rooms and request additional services. The technical implementation involved utilizing SharePoint Online, Angular, and SPFX on the front end, and Azure, Azure SQL database, Exchange, and third-party cloud services on the backend to create a seamless and efficient meeting management experience.
Modern Meeting Experience solution for the global EY office with cloud apps integration
Highlights
Chiron’s team partnered with EY to successfully implement an internal Modern Meeting Experience solution. Over the course of one and a half years, we worked closely with EY’s internal business and IT teams from the USA, Europe, and Asia, as well as the Microsoft team from the UK. Together, we developed a fully functional solution on the SharePoint online environment that catered to the needs of the global EY office. The solution was successfully deployed across multiple countries and offices, enabling EY to enhance their meeting experiences and improve collaboration on a global scale.
Industry & Applied Technologies Behind the Project
Industry
Finance
Technologies
Office 365, Power Apps, Power Automate, Power Platform, React, SharePoint, SPFX, TypeScript
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$1.2M
Annual reduction in IT support costs by consolidating multiple meeting room booking systems into a single custom solution
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40%+
Increase in booking efficiency by using a web dashboard and Outlook integration, enabling employees to book meeting rooms and request additional services
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3X
Improved user experience and productivity with the ability to filter and find available meeting rooms based on location, capacity, equipment, and service requirements
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About The Project
Chiron's team partnered with EY to implement an internal Modern Meeting Experience solution that addressed the challenges of managing meeting room bookings and equipment requests across multiple systems.
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Problem
EY faced the challenge of managing multiple systems for booking meeting rooms and requesting additional services, leading to complexity for the IT team and budget inefficiencies.
The existing systems made it difficult for employees, who frequently traveled and were unfamiliar with office locations, to book the right meeting rooms and access necessary services.
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Solution
The solution integrated multiple systems, allowing users to easily view and book meeting rooms across different offices and countries.
Chiron’s team developed a custom Modern Meeting Experience solution for EY using SharePoint on the front end and Azure on the backend. With filters for capacity, equipment, guest services, and more, employees could find available rooms that met their specific needs, streamlining the booking process and improving overall efficiency.
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Technical Implementation
The technical implementation ensured a robust and scalable solution that streamlined the meeting room booking process and facilitated efficient communication between different systems.
- Front-end:
- SharePoint Online
- Angular
- SPFX (SharePoint Framework)
- Backend:
- Azure infrastructure
- Azure SQL database
- Exchange
- Various cloud-based third-party services
Key highlights of the technical implementation include:
- Utilizing SharePoint Online as the front-end platform for the solution
- Developing the front-end components using Angular and SPFX
- Setting up the backend infrastructure on Azure to support data storage and processing
- Integrating Azure SQL database for efficient data management
- Leveraging Exchange for seamless communication and synchronization
- Connecting with various cloud-based third-party services to enhance functionality and user experience
- Front-end:
Project Snapshots
Below you can find examples of some Dashboard views, forms, and filters users could fill out, and get the overall idea of the design and functionality of the application.
Administrator view for a facility manager
Details view for each requested item
Home Dashboard view for a user
New form for filling up the infromation
Reports and metrics data for administrators
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