Many small businesses worldwide are thrilled with Microsoft Office 365. You’re able to create documents, and use some best-known programs in the Office suite such as Excel, Word, and PowerPoint. It’s a great choice for small businesses, and each of the programs included in Office 365 has a lot of functionality to it. But one question that tends to come up is the Microsoft 365 counterparts, particularly SharePoint Online. It’s known for being similar to Microsoft 365, but there are some differences to it as well. Is it suitable for both big and small businesses? What are the pros and cons of Microsoft SharePoint Online? Continue reading on to learn about it all.
What is SharePoint Online?
SharePoint Online is a cloud-based collaboration platform included in Microsoft 365. It allows businesses to securely share, manage, and access content from anywhere. Many organizations prefer it over SharePoint Server because it eliminates the need for costly infrastructure and ongoing maintenance. With features like version control, real-time co-authoring, and seamless integration with tools like Teams and Outlook, SharePoint Online supports modern, efficient teamwork across departments and locations.
Why is SharePoint the Software of Choice for Many Organizations?
SharePoint Online is an ideal solution for organizations that require seamless collaboration and secure information sharing. It combines powerful features like document co-authoring, enterprise content management, and advanced search capabilities. Teams can work on the same documents in real time across various devices, enhancing productivity and streamlining communication. As part of Microsoft 365, SharePoint Online ensures centralized access to content in a secure and scalable cloud environment. Understanding the advantages and disadvantages of SharePoint is essential for businesses considering it as their primary collaboration and document management platform.
What Are the Benefits of SharePoint Online
SharePoint Online is the latest version of SharePoint. It has multiple features, for example, it has a modern UI and it integrates with Office 365 and OneDrive for Business. The Microsoft SharePoint platform is a business-focused solution that provides collaboration, content management, and teamwork capabilities to organizations. For an array of businesses, this is the preferred tool.
SharePoint Online has a mobile app
SharePoint Online mobile app has added so much flexibility to work. You no longer need to be attached to a computer to access important files. Instead, thanks to the flexibility of the mobile app, you can be anywhere at any time and use SharePoint.
SharePoint Online is available on multiple devices
Unlike traditional office tools such as Office 365, you have the option to easily access your important files or collaborate with projects from multiple devices. Whether you’re wanting to opt into a mobile device such as your phone or desktop, you can do it all.
SharePoint Online integrates with other Microsoft products
Unlike other Microsoft tools, SharePoint Online integrates the rest. So you don’t have to feel stuck trying to decide whether to choose one or the other. It’s agreeable that each Microsoft product brings something special to the table that helps out businesses. Now, thanks to seamless integration throughIT help, you’ll have all your Microsoft products linked to your SharePoint Online account in no time.
What are the Disadvantages of SharePoint Online?
While Microsoft SharePoint brings numerous benefits to businesses, it’s also important to be aware of its limitations. Understanding Microsoft SharePoint disadvantages can help you make a more informed decision before fully adopting the platform. Some of the most common drawbacks of using Microsoft SharePoint Online include:
Limited storage space
No matter what size your business is, chances are you’re going to need to store a lot of important data, right? Well, this can be a problem for companies with large amounts of data to store and share. SharePoint Online has this as a limit ability.
Security risks
Essentially, all platforms or software is at risk in some form or another. The possibility that hackers could break into your system and steal data or delete files. Of course, you can hire managed services to assist you, but in general, security concerns are just a major concern.
The cost
The use of Microsoft SharePoint Online can become costly depending on how much data you need to store and share. While it offers many benefits — such as remote work capabilities, external collaboration, and access from any device — it’s essential to weigh both the advantages and cons of SharePoint. Like any other software solution, it has its strengths and limitations, and it’s up to each business to decide whether the investment aligns with their needs and goals.
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